Privacy Policy

 

Effective Date: August 25, 2026

Last Updated: August 25, 2026

 

Summit Mind Psychiatry, PLLC (“Summit Mind Psychiatry,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide when visiting our website.

 

This Privacy Policy explains how information may be collected, used, disclosed, and protected when you visit our website or interact with its features.This Privacy Policy applies to information collected through the Summit Mind Psychiatry website. It does not replace our Notice of Privacy Practices, which describes how Protected Health Information (“PHI”) may be used and disclosed in connection with healthcare services and your rights under the Health Insurance Portability and Accountability Act (“HIPAA”) and other applicable laws.

 

1. Information We May Collect

 

Depending on how you interact with our website, we may collect information that you voluntarily provide, including:

 

• Name

• Email address

• Telephone number

• Information submitted through contact or inquiry forms

• Appointment or scheduling information

• Insurance-related information you choose to provide

• Other information you voluntarily submit through the website

 

Our website and its service providers may also automatically collect certain technical or usage information,such as:

 

• Internet Protocol (IP) address

• Browser and device type

• Operating system

• Referring website or source

• Pages viewed and general website interactions

• Approximate geographic information derived from an IP address

• Cookie and similar technology information

 

The information collected automatically depends on the technologies, privacy settings, and services enabled on our website.

 

2. How We Use Information

 

Information collected through the website may be used to:

 

• Respond to questions or inquiries

• Facilitate access to appointment scheduling

• Provide information about Summit Mind Psychiatry and our services

• Operate, maintain, secure, and improve our website

• Understand general website traffic and performance

• Identify and address technical or security issues

• Prevent fraud, misuse, or unauthorized access

• Comply with applicable legal and regulatory obligations

• Protect the rights, safety, and property of Summit Mind Psychiatry, our patients, website visitors, and others

 

Website analytics are not used to provide psychiatric care or maintain patient medical records.

 

3. Protected Health Information and HIPAA

 

Information provided to Summit Mind Psychiatry in connection with receiving healthcare services may constitute Protected Health Information under HIPAA.

 

Our use and disclosure of PHI are governed by our Notice of Privacy Practices, HIPAA, and other applicable federal and state privacy laws.

 

This website Privacy Policy addresses general website privacy practices and does not replace or modify the rights and responsibilities described in our Notice of Privacy Practices.

 

Summit Mind Psychiatry does not intentionally disclose Protected Health Information to website analytics providers for analytics or advertising purposes.

 

4. Email, Website Forms, and Electronic Communications

 

Summit Mind Psychiatry uses Google Workspace for practice email and has entered into Google's HIPAA Business Associate Addendum.

 

Our administrative email address, admin@summitmindpsychiatry.com, may be used for general questions and administrative communications.

 

Although Summit Mind Psychiatry maintains safeguards intended to protect electronic communications, email transmission cannot be guaranteed to be completely secure. Patients and prospective patients should avoid sending highly sensitive medical or psychiatric information through general website forms or ordinary email when a secure communication method is available.

 

Established patients should use the designated secure patient portal for detailed clinical information, medical questions, treatment-related communications, and other sensitive health information whenever possible.

 

Email, website forms, and patient portal messages are not continuously monitored and should not be used for emergencies or urgent clinical needs.

 

If you are experiencing a medical or psychiatric emergency, call 911 or go to the nearest emergency department. If you are experiencing a suicidal, mental health, or substance use crisis, call or text 988 to reach the 988 Suicide & Crisis Lifeline.

 

Summit Mind Psychiatry does not provide emergency or crisis services through this website, email, or routine electronic messaging.

 

5. Wix and Wix Analytics

 

The Summit Mind Psychiatry website is hosted using Wix. Wix provides website hosting, functionality, security features, and analytics services.

 

Wix and Wix Analytics may automatically collect certain technical and usage information about website visitors. Depending on the website configuration and a visitor's privacy settings, this may include:

 

• IP address

• Browser and device information

• Approximate geographic location

• Referring source

• Pages visited

• General interactions with the website

• Cookie and similar technology information

 

This information may be used to operate the website, maintain security, understand website performance, and improve visitors' experience.

 

6. Google Analytics

 

Summit Mind Psychiatry uses Google Analytics to understand general website traffic and visitor interactions, including activity associated with our homepage.

 

Depending on our configuration and a visitor's privacy settings, Google Analytics may collect information such as:

 

• Device and browser information

• Approximate geographic information

• Referring sources

• Pages viewed

• General website interactions

• Other technical or usage information

 

Google Analytics is used for general website traffic and performance analysis. It is not used to provide healthcare services or maintain patient medical records.

 

Summit Mind Psychiatry does not intentionally transmit Protected Health Information, medical records, appointment information, communications with healthcare providers, or information submitted through patient forms to Google Analytics.

 

We do not intentionally disclose Protected Health Information to Google Analytics for analytics or advertising purposes.

 

7. Cookies and Your Privacy Choices

 

Our website may use cookies and similar technologies to provide website functionality, maintain security, remember certain preferences, and understand general website performance.

 

Some cookies may be necessary for the website to function properly. Other cookies may support analytics and similar functionality.

 

Visitors may be able to manage certain cookies through our website's cookie preferences, browser settings, or other privacy controls.

 

Disabling certain cookies may affect website functionality or the availability of some website features.

 

8. Headway Links and Embedded Features

 

Summit Mind Psychiatry may provide links to or embedded features from Headway for services such as appointment scheduling, insurance-related services, billing, or other patient-facing functions.

 

When you select a Headway link or interact with an embedded Headway feature, information may be transmitted directly to or collected by Headway.

 

Information collected directly by Headway is subject to Headway's applicable privacy policies, notices, terms, and healthcare privacy practices.

 

Summit Mind Psychiatry does not control the independent privacy practices of Headway's website or platform.

 

The availability of services through Headway may depend on factors including insurance plan, eligibility, provider participation, credentialing, and individual plan benefits. Access to Headway through this website does not guarantee insurance coverage or benefits.

 

9. Other Third-Party Services and Links

 

Our website may contain links to other websites, patient resources, healthcare platforms, or services operated by third parties.

 

When you leave the Summit Mind Psychiatry website or interact directly with a third-party platform, the information you provide may be governed by that organization's privacy policies, notices, and terms.

 

Summit Mind Psychiatry does not control the privacy, security, content, or practices of independently operated third-party websites.We encourage visitors to review the privacy policies of third-party services before providing personal or sensitive information.

​

10. How Information May Be Shared

 

We may disclose personal information when reasonably necessary to:

 

• Service providers that assist in operating, hosting, maintaining, or securing our website

• Providers of scheduling, billing, payment, or healthcare technology services when applicable

• Professional advisers or contractors performing services on our behalf

• Government agencies, regulators, courts, or law enforcement when required or permitted by law

• Protect the safety, rights, or property of Summit Mind Psychiatry, our patients, website visitors, or others

• Investigate suspected fraud, security incidents, or unlawful activity

​

When information constitutes PHI, its use and disclosure are subject to our Notice of Privacy Practices and applicable federal and state healthcare privacy laws.

 

11. Children and Minors

 

Summit Mind Psychiatry may provide healthcare services to minors when clinically appropriate and permitted by applicable law.

 

Our website is intended primarily to provide information about the practice and facilitate access to services.Parents, legal guardians, and minors should avoid submitting sensitive health information through general website forms unless specifically instructed to use a secure method.

 

The confidentiality, access, and disclosure of health information involving minors may be subject to special federal and state requirements. When healthcare services are provided, those matters are handled in accordance with applicable law and our Notice of Privacy Practices.

 

12. Information Security

 

We use reasonable administrative, technical, and organizational safeguards intended to protect personal information against unauthorized access, use, alteration, loss, or disclosure.

 

However, no website, electronic communication system, internet transmission, or electronic storage method can be guaranteed to be completely secure.

 

Visitors should exercise care when transmitting sensitive information electronically and use designated secure patient communication methods when available.

 

13. Data Retention

 

We may retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, comply with applicable legal and regulatory requirements, resolve disputes, maintain appropriate business records, and protect our legal interests.

 

Clinical records and Protected Health Information may be subject to separate retention requirements under applicable healthcare laws, regulations, and professional standards.

 

14. Your Privacy Rights

 

Depending on the type of information involved, your location, and applicable law, you may have certain rights concerning your personal information.

​

Rights concerning your medical records and Protected Health Information are described more fully in our Notice of Privacy Practices.

 

For questions regarding information collected through this website or our website privacy practices, please contact Summit Mind Psychiatry at admin@summitmindpsychiatry.com.

 

15. Changes to This Privacy Policy

 

We may periodically update this Privacy Policy to reflect changes in our website, technologies, services, privacy practices, or applicable legal requirements.

 

When changes are made, the revised Privacy Policy will be posted on this page and the “Last Updated” date will be updated.

 

We encourage visitors to periodically review this Privacy Policy for changes.

 

16. Contact Us

 

If you have questions about this Privacy Policy, our website privacy practices, or the handling of personal information collected through this website, please contact:

 

Summit Mind Psychiatry, PLLC

Lacey, Washington

Email: admin@summitmindpsychiatry.com

Website: summitmindpsychiatry.com

 

For questions specifically concerning your Protected Health Information (PHI), medical records, or your rights under HIPAA, please refer to our Notice of Privacy Practices or contact Summit Mind Psychiatry using the information above.

 

© 2026 Summit Mind Psychiatry, PLLC. All rights reserved.